Stage fright can hit you even if you are not getting ready for a performance at Carnegie Hall. It can strike just as easily at the office, when you are asked to give a business report to co-workers, bosses or clients.
Even if your job does not require giving formal presentations, having a powerful speaking presence can increase your self-confidence and boost your chances for career success.
Lynda Paulson, a communication coach and author in Napa, Calif., says good presentation skills ”get people ahead. Managers whisper `That woman is good. She should be in management,` and they walk away impressed with how she handles herself.”
The opposite is also true, Paulson says.
”You can (be) the brightest person in the world, somebody who needs and deserves a promotion, but if you don`t communicate effectively, you might be passed over.”
Paulson, author of ”The Executive Persuader,” with Tom Watson, (Lagoon, $19.95) has been a communication coach for 20 years. Among her clients are executives at AT&T, American Express and IBM.
A common problem people have in delivering a presentation or simply arguing a point with the boss is a fear of making mistakes, Paulson says.
”They perceive they need to behave a certain way. (If they are delivering a presentation) they are stilted. They stand behind a rostrum holding onto the sides, and they don`t let the audience see who they really are for fear they`ll do something stupid or be embarrassed.”
Getting over that fear takes practice and the realization that ”little mistakes like saying the wrong word are human.”
The most important part of preparing a presentation or getting ready for a meeting with higher-ups is knowing who your audience will be, she says.
”Find out all about them and, if possible, ask them directly if they`ve been spoken to about your topic before and what their response was,” Paulson says.
”To have any hope of being heard above all the competing voices, your presentations have to be so personalized and so attuned to the priorities of your targeted audience that they cannot be ignored.”
If other presentations are planned for the same meeting, ”talk to the other speakers and look for ways to marry your material to theirs.”
Allowing time after your presentation for questions lets your audience know you are in command.
”Make a list of the 10 toughest questions you could be asked and pre-determine how you would answer them,” she advises.
If a question comes up that you don`t understand, Paulson says you should not hesitate to say so.
”You don`t have to explain what you don`t understand, just make the statement and wait. The next move is up to the questioner.”
Trying to lighten the atmosphere of a meeting or conversation by telling a joke isn`t always a good idea, Paulson says.
”Don`t tell a joke just to tell a joke; make sure it has a point and is relevant to what you are speaking about.”
Paulson says an embarrassing meeting or giving a terrible presentation does not mean you should run from the room in disgrace.
”Own up to it by asking to try again,” she says. ”Then go back home, rehearse and come back to redeem yourself.”
Among other ways to quell the butterflies before a formal presentation, Paulson suggests:
– Videotape your rehearsals, if possible. This lets you see how the audience perceives your performance. If you appear stiff, it might prompt you to relax.
– Memorize your opening line. ”The opening is always the scariest part,” Paulson says, so knowing it by heart will help.
– Arrive at the presentation site at least 30 minutes early to check the sound system and to review flip charts or other props you may be using.
”This lets you take ownership of the space,” Paulson says, adding that you may feel more in charge if you physically rearrange chairs or other furniture in the room.
LIFELINES
Networking group
The National Network of Women in Sales promotes opportunities for sales professionals. Contact the North Shore chapter, 708-673-NNWS; northwest suburban, 708-253-2661; west suburban, Rae Novak, 708-773-3444.
Women engineers
The Society of Women Engineers, a non-profit networking group, offers monthly meetings and informal career guidance. Dues are $50 annually. For membership details, call Kathy Cunningham, 312-727-7536.
Building skills
National Association of Women in Careers is a skills-building network of more than 500 members in the Chicago area. The group helps members identify, pursue and enhance their careers. 312-938-7662.
Referral network
Tele-Help, a non-profit referral network serving the north and northwest suburbs, offers free information on a variety of issues, from joining a support group to finding child care. Call 708-291-0085.
Worker`s bookshelf
”Softpower!” by Maria Arapakis (Warner Books, $10.95); ”Jobology: World of Work, Human Relations, Job Mechanics” by Evelyn Janis Brown (Dorrance Publishing, $12.95).
